Robotic process automation (RPA) is a software technology that makes it easy to build, deploy, and manage software robots.
RPA robots or bots emulate humans’ actions interacting with digital systems and software.
To know more about RPA, you can check out this article.
How RPA is used in HR Process Automation?
RPA involves using a bot to perform high-volume, repetitive operational tasks in the HR processes.
These include onboarding new hires, processing payroll, benefits enrolment, and compliance reporting with minimal manual intervention.
It is always advisable to start implementing RPA with the selected HR process that is best suited for automation.
Training internal personnel and other stakeholders is critical for the successful adoption of RPA in HR departments.
Remember that efficiency means having a clear understanding of what RPA can and cannot achieve.
Only when established and done in partnership with the entire team can RPA in HR give best outcomes.
As a result, it is critical to obtain continuous support from all departments, including leadership and stakeholders who may be impacted by the new technology.
A detailed feedback is collected from everyone touched by digital transformation during the planning process.
This is because it may assist you in identifying places where you need to adjust or otherwise execute your RPA approach.
5 Effective Ways How RPA helps in HR Processes
Almost every organization’s HR department is often plagued with a plethora of manual processes and administrative chores.
As a result, introducing RPA into your firm should begin with HR.
1. Background Checks for New Hires
The background verification procedure for new workers often entails cross-checking all the questioned applicants’ details, such as name, address, date of birth, and so on, against a vast set of numerous databases.
As a high degree of precision is needed, the processing time for this vital procedure is lengthy.
Companies may use RPA technology to simply acquire the needed details from the input sources, automatically cross-check all the details with the backend databases, and create process reports without any manual involvement.
The RPA bots then reconcile all these reports into a final master report, which is automatically posted into the backend system on a regular basis.
To make the procedure even easier, the processing burden may be distributed among numerous RPA bots, allowing the results to be delivered in even less time.
2. Screening CVs and Shortlisting Candidates
A significant amount of time is wasted evaluating resumes and application forms received from candidates for available positions.
Bots may make this process considerably easier by gathering applications and comparing all the data to a list of specified job criteria.
These requirements may be viewed as predetermined guidelines that influence the whole selection method while using RPA technology.
3. Easy Onboarding Process
RPA may be utilised to automate the complete user account onboarding process. Software robots may then make rule-based decisions like which onboarding materials to transmit, which credentials to issue to the new employee, and much more.
Integrating RPA into the onboarding process helps to:
Reduce onboarding expenses by assisting HR staff with laborious manual and repetitive operations; and
Increase overall onboarding processing speed by automatically verifying new recruit data and inserting it into various systems.
4. Data Management for Employees
When it comes to HR-related duties, one of the most important areas is employee data management.
It usually necessitates methodical and consistent activities across numerous databases (with diverse data formats) ranging from payroll and employee benefits to business rules and much more.
With a continual stream of personnel data in the shape of current workers, new recruits, contractors, and so on, HR departments often find it difficult to manage it all manually.
RPA can make it easier to perform personnel management activities, lowering the risk of inaccurate data entry to a bare minimum.
Data cleaning operations can also be performed by robots on a regular basis to maintain data consistency across numerous databases.
5. Processing of Payroll
Payroll processing is one of the most tedious and tiresome HR procedures that most businesses cannot live without.
Managing payroll manually can frequently result in several mistakes due to the enormous quantities of data entry required daily.
Furthermore, continually changing tax rules and fast-growing reporting requirements, along with technology issues, can make payroll processing a time-consuming and exhausting procedure for HR departments.
RPA can help to streamline the HR processes by collecting and connecting data from numerous systems such as HR and personnel management, time tracking, accounts payable, and general ledger.
The scope of robots in human resources is continually growing and is not restricted to any specific aspects inside a company.
RPA provides the necessary new solutions for the HR process, transforming the way it performs its operations.
With a few operating models now embracing automation, it is only a matter of time before the majority of enterprises recognise the importance of RPA technology.
How Perfomatix Can Help in Automate Your HR Processes
Perfomatix can help you in leveraging RPA to expedite, standardize, and streamline your HR processes ensuring operational efficiency of more than 90 percent and better ROI.
We build low-code and easily-customizable bot applications that can automate your manual, repetitive, and rules-based HR tasks.
In this way, you can save time, effort, and scale operations without compromising on quality or expertise.
Are you looking to automate HR processes in your organization?
